Features
Everything a coaching institute actually does
Not a general-purpose CRM with education labels bolted on. Every screen was built for the way Indian coaching centres run — batches, instalments, guardians, parent updates and all.
Student management
Included from the Starter plan
Every student gets one record that carries their admission details, guardians, batches, fee history, attendance and results. Import your existing students from a CSV on day one rather than typing them in again.
- Sequential admission numbers, generated for you
- Multiple guardians per student, with a designated primary contact
- CSV import with a preview and per-row error reporting
- ID proofs and marksheets attached to the profile
Student managementScreenshot coming soon
Batches & timetable
Included from the Starter plan
Set up a batch once with its weekly slots, subject and faculty, and the timetable builds itself. Students can belong to several batches; the timetable shows clashes before they become a Monday morning problem.
- Recurring weekly schedules with room and faculty per slot
- Students in multiple batches without duplicate records
- A timetable grid per branch, faculty or batch
- Capacity tracking so you know what is nearly full
Batches & timetableScreenshot coming soon
Fee collection
Included from the Starter plan
Define a fee structure once — one-time, monthly, quarterly or yearly — and assign it to a batch. Instalments are generated with due dates, late fines accrue by your own rules, and every payment produces a numbered receipt.
- Part payments, discounts and waivers with a recorded reason
- Late fines calculated daily, with a grace period you set
- Sequential receipt numbers and a printable PDF for each
- Cash, UPI, cheque, card — or online, collected for you
Fee collectionScreenshot coming soon
Online payments
Included from the Growth plan
Send a payment link over WhatsApp or email and the money lands in your account, with the receipt raised and the balance updated without anyone touching a spreadsheet. Use our Razorpay account or connect your own.
- UPI, cards, net banking and wallets
- Shareable payment links with an expiry
- Receipts generated and sent the moment a payment clears
- Refunds tracked against the original receipt
Online paymentsScreenshot coming soon
Attendance
Included from the Starter plan
Attendance for a batch is one screen and a few keystrokes — keyboard-first, so it takes less time than the paper register it replaces. Absences notify the guardian automatically if you want them to.
- Mark a full batch from the keyboard, no mouse needed
- Automatic absence email or WhatsApp to the primary guardian
- Monthly heatmap per student, and batch-wise percentages
- Edit past records, with who changed what recorded
AttendanceScreenshot coming soon
Exams & results
Included from the Starter plan
Create a test, enter marks for the batch, and publish. Grades and ranks are calculated on your grading scale, parents are notified, and the performance reports update themselves.
- Unit tests, mock tests, assignments and offline exams
- Grades on your own scale, ranks within the batch
- Per-student progress over every exam they have taken
- Results visible to parents the moment you publish
Exams & resultsScreenshot coming soon
Parent portal
Included from the Growth plan
Parents sign in with their phone number — no password to forget — and see exactly their own child: what is due, what was paid, attendance this month, and every published result. The calls stop.
- Phone-number sign-in, no app to install
- Fee dues with a pay-now button
- Attendance by month and published exam results
- Only ever their own child, never anyone else’s
Parent portalScreenshot coming soon
Email & WhatsApp
Included from the Growth plan
Fee reminders, absence alerts, result notifications and welcome messages go out on their own. Announcements can target a batch, a branch or everyone, and every message is logged with its delivery status.
- WhatsApp with email fallback, so the message always arrives
- Reusable templates with merge fields
- A full send history with delivery and read receipts
- Sent from your own address, with no per-message charges
Email & WhatsAppScreenshot coming soon
Enquiries & leads
Included from the Growth plan
Every enquiry gets a record, an owner and a follow-up date. See which sources actually convert, and turn an enrolled lead into a student without retyping anything.
- A pipeline board from first enquiry to enrolled
- Follow-up reminders so nobody is forgotten
- Source-wise conversion, so you know what to spend on
- One click to convert a lead into a student
Enquiries & leadsScreenshot coming soon
Reports & analytics
Included from the Growth plan
Daily and monthly collection, outstanding by age, attendance trends, exam performance, and side-by-side branch comparison. Every report exports to CSV or PDF.
- Collection against target, by day and by month
- Outstanding fees grouped by how overdue they are
- Low-attendance alerts before it becomes a problem
- Branch-by-branch comparison on one screen
Reports & analyticsScreenshot coming soon
See it with your own students in it
Import a CSV, create a batch, mark a register. Fourteen days free, and Batchly will tell you more in an afternoon than any demo call.